INTRODUCTION
A QHSE (Quality, Health, Safety, and Environment) plan is a comprehensive document that outlines an organization's approach to managing quality, health, safety, and environmental aspects within its operations. It provides a framework for identifying and addressing potential risks, setting objectives, and implementing measures to ensure compliance with relevant regulations and standards. Here's an outline of a typical QHSE plan:
INTERNAL KEY PERSONALS
Managing Director
Director
HSE Engineer
QA/QC Engineer
Department Head (FM)
Project Engineer
Emergency Response External
EMERGENCY SERVICES
Fire
Ambulance
Police
Duties and Responsibilities
Director
Formulating, implementing and as circumstances require reviewing and updating [COMPANY] QHSE Policies.
Ensuring the implementation of QHSE Management System.
Allocating sufficient resources at all levels to ensure effective management of QHSE issues.
Leading QHSE awareness amongst staff by addressing Health, safety and Environmental Matters in regular control committee meetings and in other site meetings with staff.
Demonstrating management commitment to QHSE by visiting the site, addressing the staff on
HSE matters, taking part in HSE inspections and promoting a QHSE incentive scheme.
Setting a personal example.
Department Manager
Ensuring knowledge of and compliance with [COMPANY] policies and procedures and site safety rules.
Ensuring that all employees (including sub-contractors) are competent to perform their work tasks.
Ensuring that relevant QHSE training is provided.
Providing Safe plant, equipment and working conditions for all employees.
Ensuring that resources allotted for HSE activities are being properly utilized.
Highlighting safety priorities.
Monitoring compliance with agreed safety procedures and standards.
Ensure the supply of zero defect material
Project Manager / Site Engineer
Ensure knowledge of and compliance with [COMPANY] policies and procedures and site safety rules.
The Project / Construction Manager must be visible in the Health and Safety process, constantly monitoring the project environment and performance. Provide the force and resources necessary for project compliance with agreed safety procedures and standards.
Carrying out inspections as often as necessary to ensure that all works are carried out in accordance with prescribed HSE requirements.
Taking action to RECTIFIY AND MEDIATE discrepancies reported as a result of surveys or inspections.
Ensuring that all personnel have access to and use approved work procedures, are properly trained and know how to use issued equipment safely.
Reporting, investigating and following-up HSE incidents in support of the HSE team.
Providing competent supervision and implementing solution if the is stop due to HSE concerns.
QHSE Engineer
The QHSE Engineer reports directly to the executive Director and Project Manager. His primary function is to:
Ensure the defect free supply
Inspection of material
Monitor the standard procedure of installation and raise non-conformity to team, in case of any non-compliance
Understand the QHSE requirement of the project and Implement as needed.
Increase the awareness among the project team with regards to QHSE policy and objective of org.
Setting a personal example.
HSE Engineer
The Safety advisor reports to the QHSE Engineer and is responsible for:
Ensuring knowledge of and compliance with CLIENT/ [COMPANY] policies and procedures and site safety rules.
Conducting Regular site inspection and participating periodically in more detailed H&S Audits.
Advise on and assist in the implementation of corrective action or measures MANDATORY to ensure site health and safety.
Strictly executing his function zero tolerance policy for noted complacency or non-compliance on the project/site. Ensuring that habitual violators or safety complacent site personnel are reported to senior management.
Participating in project safety meetings.
Coordinating site first aid and rescue procedures.
Regularly Communicating, Coordinating and conducting health and safety training in as per the project requirements.
Investigating, in conjunction with the QA/QC Engineer, all accidents, injuries, fires, property damage, near misses and other HSE related incidents, issuing or disseminating required reports and ensuring that recommended preventive measures are implemented.
Evaluating the need for and requesting specified safety equipment.
Setting a personal example.
Supervisors at all Levels
Ensure knowledge of and compliance with CLIENT/ [COMPANY] policies and procedures and site safety rules.
Supervisors must be knowledgeable in regard to all aspect of Health, Safety and Environmental practices on their projects. They must be aware of the nature of work that has unusually high incidents or accidents. Supervisors should know what aspects of the work require special HSR precautions. They are responsible for:
Understanding their personnel duties and responsibilities.
Supporting the project Health, Safety and Environmental process.
Preventing HSE being circumvented or undermined.
Instructing personnel in HSE requirements and practices applicable to the work that they will be performing through instruction and on site guidance. This should be daily and before the start of any new task.
Ensuring that all required safety equipment is requested and made available to those carrying out the work on site.
Reviewing HSE considerations for all jobs tasks and recognizing potential risks before starting.
Discussing any areas of concern with the relevant HSE personnel.
Setting a personal example.
All Personnel
Ensure knowledge of and compliance with CLIENT/ [COMPANY] policies and procedures site safety rules.
Employees are responsible for the safe execution of the task assigned, and must ensure that no task is accepted without safety task instruction. Employees are responsible for monitoring the surrounding environment for changes that may require different or additional safe working practices.
Reporting to their supervisor any unsafe conditions, defective equipment, material or environmental conditions.
Warning others whom they believe to be endangered by known hazards or their failure to observe Health and safety precautions.
Wearing or using approves protective equipment or clothing as and when required to do so or as instructed by their supervisor / manager.
Reporting to their supervisor any injury or evidence of impaired health occurring in course of work.
Exercise reasonable caution and leadership in the event of an unforeseen hazardous occurrence.
Setting a personal example.
Site Health, Safety and Welfare Control
Induction
On arrival all operatives and sub-contractors operatives shall report to the [COMPANY] site office where they shall attend induction. Operative induction shall be carried out by the project safety advisor; staff induction shall be carried out by SHEQ Engineer. Induction shall cover:
MEP installation details – type of equipment, site lay out, locations etc.
Project information – client role, other trades, vehicle & pedestrian routes, general site rules etc.
Security arrangements.
Fire & Emergency procedures
First Aid arrangements
Accident & Incident reporting procedures
Welfare and Accommodation Facilities
Housekeeping & Environmental considerations.
Toolbox Talk arrangements.
Risk / Impact assessments and Register / Method statements.
PPE requirements
Alcohol/Drug Policy
[COMPANY] Disciplinary procedure.
At the earliest opportunity, all senior staff will attend client safety induction training session.
This shall be held weekly. The SHEQ Manager shall make booking arrangements as necessary.
Site Quality, Health, Safety and Environmental Records
[COMPANY] Project shall maintain Site Health, Safety and Environmental Records. A site filling system for health and safety is detailed in the [COMPANY] Quality Plan.
As a minimum, Site Health, safety and Environmental Records shall include:
Induction Records
Risk assessments
Aspect and impact record
Tool Box Talk Register
Accident / incident Reports
First Aid Daily log
MSDS
Safety training Records
Method of statement
NCR
Violation letter
Audit report
Work Inspection report
Material Inspection report
Competence and training
All employees shall be well trained, skilled and competent to accomplish their duties. [COMPANY] Project managers shall ensure that workers are adequately trade tested to determine capability and are trained and / or experienced in carrying out the tasks allocated.
Safety and specialist training will be provided in house or via external trainers as necessary to ensure that any specific project requirements are met.
It will be the responsibility of the Safety Adviser in conjunction with the Site manager to ensure that all employees engaged in certain operations hold valid certification. Employees carrying out the following activities MUST hold recognized certificate of competence.
Electrical Switching
Operation on MEWPS
Tool Box Talks
Project/site Supervisors will carry out a weekly “Toolbox Talk” meeting. Attendance will be mandatory for all workers engaged on site.
Specific Toolbox Talk session will be held to relay specific safe system of work set out in [COMPANY] Method statements.
Toolbox Talk session should take approximately 10-15 minutes and shall be given to groups of approximately 15-20 people unless very specific in nature.
Sub-Contract Control
Only approved Sub- Contractors may be used. Refer to SHEQ Manager if in doubt to check a contractor’s approval status.
All Sub-Contract employees shall attend [COMPANY] induction.
The Site Manager Shall Ensure that daily checks are carried out on Sub-contractors with regard to compliance with site rules.
Sub-contractors shall require providing [COMPANY] with appropriate Method statements and / or Risk assessments for all elements of work prior to commencement.
Sub-contractors shall be subject to continuous inspection by [COMPANY] Safety Advisors at any time. Repeated failure to comply with site and [COMPANY] rules will result in removal from site.
Sub-contractors shall provide [COMPANY] with copies of relevant training and competence records as requested.
Welfare Facilities
Client will make sure that on site welfare facilities are provided and appropriately maintained.
Client shall provide and maintain accommodation, sanitary ad washing facilities, changing and drying rooms and canteen facilities for site workers.
[COMPANY] shall provide appropriate sanitary and washing facilities and kitchen facilities within the [COMPANY] site offices.
Working at Height
All work at height must be carried out within the requirements laid down in relevant Regulations and Client site rules.
If the work cannot be carried out safely from the ground then the following options can be selected, in order of preference:
Mobile Elevating Work Platform (MEWP)
Conventional Scaffold System ( tube and fitting)
Mobile Aluminum Tower / Podium Steps ( height limited)
Ladders / stepladders
Safety Harnesses shall be used when working at height where there is a danger of falling. Restraint harnesses shall be used with MEWOS or when working on incomplete scaffold with missing edge protection. Shock absorbers shall not use unless the work is at a height of 4m or above.
Stepladders may only be used for short duration work away from edges, regardless of edge protection. Stepladder shall be footed by a second operative if working above 2m.
All scaffolds and mobile access towers must be of sound construction, erected, inspected and used by competent persons. All inspections shall be recorded and the Scaff-Tag system used. Scaffolds and mobile scaffolds will be inspected weekly or when erected or altered.
Independent scaffold shall only be erected by qualified, certified scaffolds trained in erection of tube and fitting heavy duty scaffold. Operatives who are trained only to erect light weight mobile aluminum scaffold shall not permitted to erect tube and fitting scaffold.
Mobile tower scaffolds shall be erected and used in accordance with the [COMPANY] safety standard for mobile towers.
MEWPS shall be used in accordance with [COMPANY] safety standards for MEWPS.
Lifting Operations
Lifting operations shall subject to the production of a method statement where the lift involves any of the following equipment
Chain Block
Vertical material lift ( e.g. genie lift)
Safe and carefully use of Telehandler / forklift as a lifting device/machinery
Mobile Cranes
Tower Cranes
Mobile cranes will require the submission of client lifting operation assessment form, and is under the client jurisdiction.
Tower cranes are based on availability of project requirements on the project. When required they shall be booked through the client.
All lifting gear and accessories shall be certified. Certificates shall be retained in [COMPANY] stores or with the Safety Advisor.
Tools and Equipment
All portable appliances including leads supplied by [COMPANY] GROUP or Subcontractors shall be inspected prior for used. Damaged or faulty electrical; equipment shall be returned to site stores.
All tools and equipment used on the project shall be issued in good order and shall be checked daily by the user.
All damaged tools and equipment shall be replaced. Homemade tools shall not be permitted.
[COMPANY] stores shall retain a register of all owned equipment. Equipment issued to individuals shall be signed for and a record of issue maintained.
Noise
Noise generated by site plant and operations must be kept to an absolute minimum at all times.
Hearing protection shall be made available to all operative and shall be mandatory to use when using equipment measured above 85dBA. Noise assessment shall be carried out as necessary to determine requirements.
Electricity on Site
Client will provide 110v / 220v and 380v supply.
All power tools and electrical operated plant shall be 110v. Permission from client shall be required
RCD’s (Residual Current Devices) shall be fixed to any 220v and 380v tools brought onto site where this is available and technically practical.
As a minimum, non 110v equipment shall be double insulated cables shall be armored or well protected from damage.
Client will provide general access lighting and emergency lighting. [COMPANY] shall provide adequate task lighting. Task lighting shall be 110v.
Personal Protective Equipment
PPE used by [COMPANY] on the project shall be manufactured to a high standard and shall meek UK / European standards where Relevant. [COMPANY] shall ensure that all their employees are provided, free of charge, with all necessary protective equipment to comply with all risk assessments and site safety rules.
PPE shall be issued to all persons at induction.
Safety Helmets, safety boots and High Visibility Vest shall be work at all times on site by all staff, visitors.
All workers shall be issued with hard hat, safety boots, safety gloves, high visibility vest and ear plugs. Safety glasses and additional items of equipment such as welding gloves, safety harnesses etc. shall be issued as required by task.
Method Statements and / or Risk assessments shall detail the required PPE for a task.
Protection of the Public and Other Trades
Client shall be responsible for ensuring the visitors and members of the public are protected from injury when visiting or in close proximity to the site [COMPANY] recognizes their responsibility to protect the public / visitor and other trades from injury which may be caused by their activities on the project.
[COMPANY] employees and Sub-contractors shall not disturb, remove or misuse any barriers, guards, warning signs, walkways, hoarding, fencing, lighting, netting etc. that has been erected by client or any other contractor working on the site / project.
[COMPANY] employees and Sub-contractors shall be responsible for notifying Client (via the Supervisor or Construction manager) of any damage to any of the above so that repair work can be carried out as soon as possible.
Permit to work / Access Permits
Permit Procedure
Permits shall only be issued by a competent person. A list of people authorized to sign permits will be generated by the SHEQ Engineer.
Authorized Persons (AP’s) shall be nominated for the implementation and operation of electrical and mechanical safe system.
Permits for excavation and operation of a mobile crane may only be issued by CLIENT. Such permits shall be applied for a minimum of 24 hours in advance of works before commencing.
Audit and Inspection
All projects shall be subject to continuous inspection with regard to Health, Safety and Environment. Inspections need not be recorded on a standard form as the client safety team is resident on site. However, significant safety concerns must be recorded and close out monitored.
Safety concerns and required actions shall be recorded in the ‘Action Management System’ – AMS. This data base shall be used to record all internally raised concerns and those received form external parties e.g. CLIENT. The AMS shall be maintained by the SHEQ Manager and close out recorded. An AMS summary report shall be issued to senior personnel during safety committees for review.
Accident / Incident Reporting
All incidents (accident resulting to injury or causing illness to [COMPANY] employees or its sub-contractor) and events (near-miss accidents) shall be reported in order to:
Establish a written record of factors which led to or could have led to injuries, illnesses, and occurrences as well as property and vehicle damage.
Promptly investigate incidents and events in order to initiate and support corrective and / or preventive action.
Provide statistical information for use in analyzing incidents and events [COMPANY] personnel and its sub-contractor and monitor performance against objectives.
The Accident / Incident reporting requirements apply to all incidences involving [COMPANY] and its sub-contractor personnel arising out of or in the course of employment, which results in personal physical injury, illness, ill-health and / or property, machinery and or vehicle damage.
Events (Near Misses), which, strictly by chance, do not result in actual or observable injury, illness, death, or property damage, are required to be reported. The information obtained from such reporting can extremely useful in identifying and mitigating problems before they result in actual personal or property damage. Examples of near miss incident required to be reported is material falling from height that does not result in an injury or damage to property.
Accident / Incident Investigations
The SHEQ Engineer will review each reported Accident/incident and event to determine if further investigation is required. All lost time accidents shall be investigated by the Project Safety Advisor.
Major and fatal accidents will require senior personnel including the SHEQ Manager and Executive
Project Manager to perform the investigation.
Recommendations for corrective and/or preventative action necessary to reduce or eliminate hazardous conditions shall be generated.
Investigations shall be recorded and documented. Findings and recommendation shall be formally reported.
Communication
[COMPANY] shall ensure that all employees are provided with adequate information with regard to health, safety and welfare on commencement and during their employment on the project.
Project notice boards shall display relevant safety information, safety alert and accident statistics.
Employees shall have the right to bring safety concerns directly to the SHEQ Engineer who shall be obliged to investigate all complaints or concern brought forward by any employee of [COMPANY]. Feedback to those raising the complaint / concern shall be within 48 hours.
A safety committee shall be held every 2 weeks to discuss HSE issues. Relevant in formation and agreed working rules shall be communicated to staff as necessary. The safety committee shall chaired by SHEQ Manger. Senior site management shall attend.
Risk / Impact Assessments
Risk / Impact assessments shall be generated. The majority of assessments shall be task based and produced during construction. However a project risk / impact register shall be developed for all those risks / impact foreseeable in advance.
The Project risk / impact register shall be issued to all Supervisors and Site Managers and shall be used as a basis for generating site wide task method statements.
Project Method Statements
The key feature of method statements is that they provide a sequence for carrying out a task, under the control of the contractor. Some work activities must be accomplish and carry out in sequence to ensure health and safety.
[COMPANY] Method statements will incorporate risk / impact assessments and a separate form need to be addressed. [COMPANY] method statement shall be documented using 10 points SHEQ Plan.
Storage of Materials on Site
The following rules apply to handling, stored, and use on site:
Materials and consumable shall be protected from elements and stored on pallets and covered.
Items shall be stacked safely and secured.
Flammable substances shall only be ordered in small containers and shall be stored in a shaded location out of direct sunlight.
No fuels shall be stored in the [COMPANY] stores.
Heavy items of equipment shall not be stacked or stored at high level and shall be stored so that easy access is available for the Telehandler / forklift.
The [COMPANY] stores compound shall be maintained in a clean and tidy manner. Records of stores issues shall be maintained.
Stored issued to site shall not be located in access / egress and shall not be stacked close an edge.
Materials located on site shall be stacked in lay down areas agreed with CLIENT. Where possible, packaging materials shall be removed from site at the earliest opportunity in order to reduce the fire load.
Delegation of Responsibilities
Certain activities will be classed as safety critical. Safety critical roles will require the formal appointment of a competent person(s) to oversee the activity. These persons will be referred to as AP’s (Appointed Persons). Where required, there may be a Senior AP managing a team of AP’s within one function.
[COMPANY] safety critical roles on the project will as follows:
Electrical AP (Responsible for implementation of ESSW – electrical safe system of Work)
Mechanical AP (Responsible for implementation of MSSW – mechanical safe system of work)
Mobile tower Scaffold inspector / Ladder inspector.
AP’s will be appointed by the executive Project Manager in writing via formal appointment letter.
Copies of appointment letters shall be retained by the SHEQ Manager. Copies of appointment letters will be issued to CLIENT for information.
CLIENT Construction Safety Manual
The CLIENT Construction (operation) Safety Manual (CSM) will be available to [COMPANY] for guidance. [COMPANY] safety team shall ensure that standards set out in the project are applied where relevant and where practicable.
In particular, electrical and mechanical safe system of work shall be applied. These shall work in conjunction with any safe systems of work required by CLIENT or where CLIENT procedure is not deemed suitable and sufficient.
Waste Management and Ground Contamination
Housekeeping is a significant safety and environmental issue [COMPANY] shall nominate a housekeeping team specific to client areas. Waste materials shall be removed from site as soon as possible.
Hazardous waste materials such as empty / part empty containers of paints, solvents, pipe cements, adhesives etc. shall be disposed of in the COLOR CODE skips. A COLORCODE hazardous waste skip shall be located in [COMPANY] site compound. All materials of this nature shall be removed from site and disposed of in a timely manner. Note that only small containers of hazardous material shall be issued to site, typically 1 litter in size. This will limit environmental damage if the material is spilled or discarded.
Contamination may occur due to the spillage of oils or the release of chemicals into the ground.
No oil, diesel or petrol shall be stored on site in order to eliminate the possibility of unplanned spillage.
During cleaning and flushing works chemicals will be used to clean the pipework systems.
Contaminated water from these works shall not be released into the Project drainage system. Contaminated water shall be stored and removed from site for disposal at a licensed facility.
Emergency Procedures
Fire
Site wide fire procedures shall be developed by [COMPANY] have developed a specific Fire Safety Plan utilizing, as appropriate, the CLIENT procedures.
SHEQ Manager shall ensure that the requirements of the Fire Safety Plan have been implemented.
Disaster Plan
A [COMPANY] disaster plan has been developed for the project covering issues such as flood, collapse of structure, earthquake, terrorist threat etc.
Nominated personnel have duties and responsibilities within the disaster plan. Those people shall issue with a copy of the plan and advised of their specific duties in a disaster event.
First Aid / Medical Emergency
[COMPANY] will have a resident first aider for the project. Medical kits shall be provided complete with all necessary consumables. In additional, a First Aid Box proportional to staffing levels will be located in the [COMPANY] Site store.
Heat Stress
Heat stress is a major and significant occupational problem in this region depending on the environmental conditions and the physical activity being undertaken by the person. High temperature, high thermal radiation, high humidity, low air movement, high activity levels in the workplace and the need to wear personal protective equipment, all combine in elevating the body temperature, resulting in heat cramps, heat exhaustion or heat stroke. The same degree of exposure may produce different effects depending upon the susceptibility of the person exposed.
Continued exposure to high temperature and humidity or to the hot sun is the common cause of heat cramps, heat exhaustion and heat stroke. Supervisors must look for early signs of heat stress, relieve workers and provide appropriate treatment. [COMPANY] guidance note will be issued to all staff and supervisors with regard to symptoms and treatment.
Discipline
Safety Advisor / Officers shall keep a constant check on the methods used by supervisors and employees to prevent violations. They have the authority to correct and instruct employees concerning the violation of HSE rules and shall stop work in situations of imminent danger.
Should the Safety Advisor / Officer witness an unsafe work situation, which requires the application of the project’s disciplinary program, they must bring this to the attention of the appropriate project supervisor and then the SHEQ manager. The site /project Supervisor is responsible and or accountable for carrying out the mandatory corrective measures.
Safety Advisor / Officer may advise or recommend the type of reprimand or discipline to be applied, but shall not administer the discipline themselves. This shall always be discussed with the SHEQ Manager prior to action. Disciplinary action may result in fines or even termination.
If appropriate discipline is not forthcoming, the chain of command shall be followed until appropriate corrective measures and discipline result.
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